Rethink your RFP

Time to Rethink your RFPIt’s no secret that RFP’s are a challenge for all those involved in the process of searching for a new provider or outsourcing an internal function. With so many stakeholders involved, it can be difficult to build the right document - that is a document designed to illicit the kind of response needed to make a good, accurate assessment of a provider's capabilities. In the eBook “Ten Tips for Creating an A+ RFP Document," Jodi Anderson, Director of Marketing for Tuition Management Systems, hits the proverbial nail on the head.

Anderson doesn’t just rethink the document, she reframes the process. This is particularly helpful when you think of how things have changed in the past 15 years. The increased focus on technological solutions and the need for tight integration allows considerable room for ambiguity, both on the part of author of the RFP, and the respondent. Meeting technological requirements, understanding system constraints, and addressing pricing concerns are challenging enough for the respondent, without oblique language or redundant questions.

Clarity is crucial. Anderson’s step-by-step approach provides both clear, concise direction as well as insight. With more than a quarter century of responding to requests for proposals, Anderson offers a format designed to present goals, objectives and challenges that your institution is currently facing in a clear straightforward manner. This clarity enables the respondent an opportunity to better illustrate their capabilities, product offering, and value proposition in a format that allows for an apples-to-apples comparison. This is a “win” for both the institution and the potential service provider.

From the detailed cover sheet, to managing addenda, Anderson covers all the bases. Anderson maintains throughout the eBook the benefits of providing potential partners with clear direction on fundamentals such as format, scope, cover letter, price presentment, samples and so on, not only makes it easier for the presenter, but enhances the ability of the institution to make the critical assessment needed to find the right partner.

As anyone who has ever answered an RFP knows, the task is daunting enough without the absence of concise instructions, the lack of a clear description of the problem to be solved, and redundant or confusing questions.

10 tips for creating an A+ RFP

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